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Oktoberfest  -   Worker’s Responsibilities

 Each worker is representing our club, sponsors, and benefiting charities, so please remember that our primary goal for the night is to do our best to see that every attendee has a wonderful experience.  At the end of the evening we want everyone to leave with a great impression of the event and of the Bavarian Grill.  
 In an effort to achieve this goal, please familiarize yourself with the following timeline and guidelines for each area of service:

Plano Sunrise Rotary Club  6th Annual Oktoberfest Oktober 15, 2007
Time Line for Event Time Line v 1.1
Saturday updated 10/09/06 Person Responsible
23:00 BG staff sets up - all rolled silver, no set-ups/glasses on tables Nick
23:00 HB Dunkel, Original and O''fest  350 l ea cold Andrea
Chardonnay, Merlot and Xpression Rose chilled (4 Cases Each) Andrea
Sunday    
14:00 move silent auction items into Biergarten -  Juergen/Judy/David/Randy/Rick
Assign PLUs for Bier and Wein Juergen
Monday    
10:00 Breakfast for volunteers Juergen
11:00 BG staff arrives Juergen
10:20 Move Biergarten tables to outside Rick/Juergen
10:30 Rental equipment arrives, begin unloading and set-up  Rick
after 11 am Silent Auction Committee starts set-up David
and move items from storage location Judy
13:00 Start setting buffet in Skilodge Juergen
14:00 Start setting carving station for pork roast outside at 91 Juergen/Werner
14:00 Bavarian Team to arrive Nick
to roll silver, set up dining areas and prepare for service Juergen/Nick
14:10 (2) Cat 5 for micros outside and library  Randy
14:15 Bavarian Team briefing Juergen/Nick
14:20 Put out "Reserved" and "Open seating" signs Werner
14:20 Explain micros to cashiering staff Juergen/Randy
14:40 Start setting carving station for beef roast at 375 Juergen/Werner
15:00 Buffets ready for food Juergen/Werner
15:15 Bar ready to go Andrea
15:30 Ticket/Silent Auction Admin/Will call sets up Joyce/Chris
16:15 F&B Team Captain Briefing Juergen/Werner/Nick/Doug
15:45 Bavarian Grill Team dinner ready to pick up in window Werner
16:00 Food from Chef Klaus arrives -  help with unloading and staging food Juergen/Werner
16:15 Volunteer briefing - learn what to do and where to get Doug/Nick/Werner
16:15 start grilling inside to stock brat buffet by 4:45 Werner
16:30 Check-in / Will call ready to open Joyce/Chris
16:35 Ice cream station to be set-up Werner
16:45 Buffets ready to open Juergen/Werner/Chef Klaus
All silverware on buffets only Nick
16:55 Silent auction ready to go David/Judy
16:55 Ham Hock/Pretzel station opens - OBG Werner
17:00 Ludwig Kobus and Kleine Blasmusik start playing Ludwig/Skip
17:00 1st Guests start arriving Randy/George
17:10 Sell BIG SPENDERS CARDS Randy/Doug/George/Chris
16:50 BG Team start service  Juergen
16:55 BG Hosts start greeting regular guests near Gift shop Juergen
17:30 OFFICIAL START  ALL
17:45 National anthem, pledge, 4 way test, moment of silence Werner/Ludwig/Randy/Doug
all night Replenish food and silver as needed Doug/ Nick
18:10    
18:15    
18:15 Ice cream station opens, near brass band Peg/Werner
18:25 Volonteers replenish food and silver as needed Doug/ Nick
Schuhplattlers will entertain through out the evening Juergen/Christian
   
19:45 Table 1 Silent Auction closes David/Randy
   
20:05 Table 2 Silent Auction closes David/Randy
19:20 Evaluate Big Spenders Tickets sales - 2nd deck? George/Ken
19:20 Check for Barflies - keep them working Randy/Doug
19:45 Clean up crew starts with rolling silver, bussing etc. Doug/ Nick
20:30 Table 3 Silent Auction closes David/Randy
20:45 Drawing for raffle winners Randy/Johnny
20:00 Buffet outside closes and break down for clean-up Doug/Rick
20:30 Break down Ice cream table Werner/Doug/Nick
20:30 Buffet inside closes and break down for clean-up Doug/Rick
21:00 Official function ends Randy
21:01 Start moving rental equipment safely Doug/Rick
21:01 clean-up starts - set for regular business on Tuesday all
22:30 Tip pay out to BG team Joyce/Chris
End When Bavarian Grill is ready for business Tue morning    All

Job Assignments: Plano Sunrise Rotary Oktoberfest

 Please check map below
Team Captain Briefing at 3:45pm

 

BAVARIAN GRILL

PLANO SUNRISE ROTARY (PSR) OKTOBERFEST

 

SIGN-UP SHEET

   4:15 – till we’re ALL done

Buffet Attendants                                                             Bavarian Coordinator:

BRATWURST                                                                    Phillip B. and Seth                     

1.  Kevin Cain _________________ ____________                      _______

2.  Danny Morris _______________________________________________

3.  Don Wilhelmns ______________________________________________

4.  Richard Wells _____________ PSR Coordinator ____________________

5.  ___________________________________________________________

 

STEAMSHIP ROUND                                                                   Bavarian Coordinator:

                                                                                      Chef Klaus and Mate

1.  Don Mellon_________________PSR Coordinator___________________               

2.  John Roach ________________________________________________

3.  David Daniels________________________________________________

 

BAR / GLASS WASHING BANKETT                                                Bavarian Coordinator:

                                                                                      Eddie Rose

1.  Bud McBrayer_______________________________________________

2.  Eddie Rose_________________________________________________

 

PHOTOGRAPHY

 

1.  Bill Nevkranz_______________PSR Coordinator___________________

2.  Paul Huang_________________________________________________

 

HAMHOCKS                                                                   Bavarian Grill Experts:

                                                                                    Robby, Phillip and Werner

1.  Bob Warren  (team captain)     2006____________________________

2.  Collin Light                             2006____________________________

3.  Doug Cargo                            2006____________________________

                                                

Bussing Tables                                                              Bavarian Coordinator:

INDOOR BIER GARTEN                                                  Mark and Courtney, Vlad

 

1.  Tom Rodgers _______________PSR Coordinator___________________

2.  Eric Hartler     _______________________________________________

3.  Michelle Robbins______________________________________________

 

                                               

 

BAVARIAN GRILL

PLANO SUNRISE ROTARY (PSR) OKTOBERFEST

 

SIGN-UP SHEET

4:15 – till we’re ALL done

 

OUTDOOR BIER GARTEN                                                   Bavarian Coordinator:

                                                                                      Brigitte and Will

1.  George Elwell_______________PSR Coordinator___________________               

2.  Shep Stahel ________________________________________________

3.  Darian Pennartz_____________________________________________

 

DINING ROOM FRONT                                                       Bavarian Coordinator:

                                                                                      Nick and Natalie

1.  Yvonne Hanks______________PSR Coordinator___________________

2.  Robert Posh__________ _____________________________________

3.  __________________________________________________________

 

DINING ROOM BACK                                                         Bavarian Coordinator:

                                                                                      Lida and Alex

1.  Warner Richeson____________PSR Coordinator___________________

2.  Ray Hopper________________________________________________

3.  Matt Moore_________________________________________________

 

BANKETT AREA                                                                Bavarian Coordinator:

                                                                                      Kambiz and Kylie

1.  David Marks                          PSR Coordinator                                 

 

KITCHEN – DISH ORGANIZATION

1.  Rick Chron_________________________________________________

2.  Scott Villines________________________________________________

 

BIG SPENDER

 

1.  Richard Butterly_____________________________________________

2.  Ken Lambert________________________________________________

 

 

 

 

 

 

BAVARIAN GRILL

PLANO SUNRISE ROTARY (PSR) OKTOBERFEST

 

SIGN-UP SHEET

                                         4:15 – till we’re ALL done   

 

 

PSR TICKET TABLE

 

1.  Pat Hite_____________________________________________________

2.  Terry Dobbins________________________________________________

3.  Bill Peterson_________________________________________________

 

PSR WILL-CALL TABLE

 

1.  Matt Brown__________________________________________________

2.  Greg Rushin_________________________________________________

 

PSR DEAL / NO DEAL ROOM

 

1.  Joy Biggers__________________________________________________

2.  Richard Biggers_______________________________________________

 

PSR RAFFLE TICKET SALES

 

1.  Steve Blair___________________________________________________

2.  George Elking_________________________________________________

 

PSR CHECK-IN / CASHIER                                         Bavarian Grill Expert:

                                                                              Barbara

1.  Bill Wray_____________________________________________________

2.  Brenda Rogers________________________________________________

 

PSR ICE CREAM                                                        Bavarian Grill Expert:

                                                                               Crystal and Derek

1.  Peg McBrayer__________________________________________________

 

 

 

 

 

 

 

 

BAVARIAN GRILL

PLANO SUNRISE ROTARY (PSR) OKTOBERFEST

 

SIGN-UP SHEET

                                         4:15 – till we’re ALL done   

 

DEAL / NO DEAL BAGS

 

1.  Bill Moore______________________________________________________

2.  Reeves Davis___________________________________________________

3.  Chris Sharon___________________________________________________

 

PSR ANNOUNCEMENTS

 

1.  Doug Cargo____________________________________________________

 

PSR Special Assistant

 

1.  Rod Hogan_____________________________________________________

 

PSR AUCTION

 

1.  Jane W._______________________________________________________

2.  Chris R._______________________________________________________

3.  Sharon________________________________________________________

4.  Judy__________________________________________________________

5.  Doug R._______________________________________________________

6.  Daniels________________________________________________________

7.  Daniell________________________________________________________

8.  Rod__________________________________________________________

                                                                                                                                                                 

 If you like to volunteer, please send a email to Dr. Scott Villines [drvillines@earthlink.net]


Guidelines for each area of service:

 Check-in:

 1.  For guest with tickets:

a.       Take ticket, and check guest’s name on ticket roster.

b.      Give three drink tickets.

c.       Give program and auction listing

d.      Remind guest that their ticket number is their auction number.

 2.  For Will Calls:

a.       Direct to Will Call desk;

b.      Check guest name against Will Call list:

c.       Follow steps 1(b-d)